Getting an Au Pair or nanny can be stressful. We often get asked if you should put details of the arrangement in writing and so we have pulled together a draft agreement template to make your life easier. This helps to address many questions that are often left unanswered.
This is your document to make as your own. This is not designed to be a legally binding document, but more a way for you to discuss and agree your working arrangements with your child’s carer. Feel free to add, delete or change the wording so that it works for you and your personal situation.
Download the template here.
Hi [insert carer’s details],
We [insert your names] are delighted to have you on board to look after [Insert children’s names.]
We appreciate your experience but have put down some thoughts about our arrangement to make sure our expectations are aligned from the start.
Please let us know if there’s anything you’d like to discuss, add or change, then we can all sign off on the agreed terms.
We’ll also send you the schedules for each of the children prior to you commencing the role.
The position will commence on [insert date, time, location.] We propose a six-week trial period, then assuming everyone is happy with the arrangement, continue the position until [insert date and time of proposed end date, if there is one.] During this period, you will care for the children on [insert days of the week and times.]
You will be paid [insert agreed hourly rate] per hour.
Your payments will be made via electronic funds transfer, with the first payment scheduled to be made by [insert first payment date.] Payment should be in your account a couple of business days after this time.
Please email your bank account details, including account name, BSB and account number to [insert your name and email address] prior to your commencement in the role.
If you unable to work because of illness, we’d be grateful if you can let us know 24 hours in advance where possible. Having said that, we understand sometimes you wake up out of the blue feeling horrible. On such days, we’ll make alternative care arrangements for the children and you will not be paid.
In the event that [one of the children] is unwell and is kept home, you will still be paid for that day.
If you plan to take holidays, we’d be grateful if you would consider taking them during the school holiday periods and we will also require four weeks’ notice prior to taking any holidays. You will not be paid during any holidays you take.
If we take holidays, we will let you know four weeks in advance and you will continue to receive payment for the duration of the holiday.
You will not be required to work on public holidays and therefore will not be paid.
Food with added sugar or salt should be avoided at all times. While following the children’s routine, they should be provided with healthy, nutritious food, which has been provided by [insert your name] or prepared by you, the nanny. Any food that you purchase will be funded by a kitty of money, which we will leave at the house (please supply receipts for any food purchased). Only water should be offered as a drink (or full cream milk.)
Please ensure that you participate in educational or interactive activities with the children (i.e. arts and crafts, reading books, spending time at the park, going for a walk, listening to music etc). They are not to watch TV. Any activities you want to participate in with the children other than the local park, local café etc need to be discussed and agreed with [insert your name] in advance. No other children or adults are permitted at the house while the children are in your care, unless otherwise agreed.
While the children are having their daytime nap, and after you have a lunch break (30 – 45 mins), your duties include preparing food for the children and on occasion, we may ask you to help with some other tasks (such as laundry.)
We also expect the house to be relatively tidy at the end of the day (dishes in the dishwasher, toys / books put away etc).
As discussed, you will keep your first aid qualifications current and up to date.
In the event that there is an emergency relating to one of the kids after you have put any required first aid into practice (if required), dialed 000 (if required) and ensured the safety of yourself and the children in your care at the time, please immediately contact us via phone.
In the event one of the children hits their head, please also contact the relevant parent to inform them.
[insert parents names and contact details.]
You will keep each of the parents up to date with any key information about the children each day; whether this is in a hard copy book or via email is up to you. If you’d like us to purchase hard copy books for the children, just let [insert your name] know.
For any communication in relation to your role as a nanny, you can contact us via email as well [insert email address.]
While we hope to have you as our nanny for the above period, if for some unavoidable reason you are not able to complete [insert agreed period of time], we will require four weeks’ notice.
We reserve the right to terminate the arrangement on four weeks notice (or pay in lieu). In the event that we agree that termination of your services is warranted in the interests of the health, welfare and safety of any of the children, we reserve the right to terminate the arrangement immediately and without notice or pay in lieu. Having met you and also spoken with your referee, we feel it would be very unlikely for the above sentence to be put into practice!
As mentioned above, [insert carer’s name], the purpose of this document is just to ensure we’re all on the same page. We look forward to your thoughts and to a great year ahead.